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April 2000

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18 Final day for faculty certifications that May Ph.D. candidates have defended dissertations.



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May 2000

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8 Final day for May graduate doctoral degree candidates to deposit dissertations at the Graduate School Office.



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(info from gsas student handbook)

Degree Pending

Graduate students who have completed all degree requirements including final defense of the dissertation with only minor revisions remaining are eligible for degree pending status. Students in this category are not eligible to use any academic services or University facilities, nor are they eligible for student loan deferments. They must submit a final copy of their dissertation to the Graduate School no later than six months from the date of the final defense. Students must also submit a Change of Status Form, available at the offices of the Graduate School of Arts and Sciences, Kutz 219, requesting a change to this status.

Dissertations and Final Oral Examinations

When a doctoral student is ready to write the doctoral dissertation, a dissertation reading committee of no fewer than three faculty members, at least one of whom is a tenured member of the faculty, and one from outside the student's department, will be appointed by the chair of the student's program. The student's principal advisor will serve as the chair of this committee. The dissertation reading committee will guide the research for and preparation of the dissertation. This committee, with the approval of the Associate Dean for Graduate Education and of the chair of the student's program, will appoint the dissertation examining committee to preside over the student's Final Oral Examination and will notify the candidate of the time and place of the Final Oral Examination at least two weeks prior to the scheduled date of the examination. Two copies of the dissertation, as well as an abstract of no more than 350 words, are submitted to the dissertation reading committee for approval. Each program determines the style and format of the dissertation.

***** The dissertation, when approved by the readers, must then be deposited in the program office where it will be available for inspection by all interested members of the faculty for at least two weeks prior to the Final Oral Examination. The program will publish the time and place of the candidate's Final Oral Examination and the title of the doctoral dissertation. The Final Oral Examination will be open to any member of the faculty engaged in graduate instruction and invited faculty members from other institutions.

The dissertation examining committee, approved by the program chair and the Associate Dean for Graduate Education, must be comprised of a minimum of three faculty examiners, at least one of whom shall be a tenured member of the faculty and one of whom shall be from a graduate program outside the student's own, in a related area. The latter may be a faculty member from another university. The examination may be restricted to a defense of the dissertation or may cover the whole field of the dissertation. The candidate will be notified by his or her program of responsibility for coverage prior to the examination. A report, signed by the dissertation examining committee, certifying the candidate's successful performance on the Final Oral Examination, will be submitted to the University Registrar. If the dissertation examining committee requires substantial revisions of the dissertation text, the revisions must be completed and accepted by the committee within six months of the dissertation defense, otherwise the dissertation must be redefended.

Deposit and Publication of Dissertation

No later than the dates specified in the current academic calendar for February and May degrees, the candidate must deposit in the Graduate School office one copy of the finished dissertation in a state suitable for microfilm and publication. Detailed instructions for submitting dissertations are available from the GSAS office. See also the statement in the Bulletin, under Fees and Expenses, on the final doctoral fee.

Application for Graduate Degrees and Certificates

Candidates for graduate degrees, certificates, and diplomas must file an application with the University Registrar per the specified dates in the academic calendar in the year in which the degree, certificate, or diploma is to be awarded. Upon written recommendation from a candidate's program or committee that the application be approved, the list of candidates will be reviewed by the Graduate Council, which recommends the student to the University's Board of Trustees for the award of the degree, certificate, or diploma. In case of failure or withdrawal from candidacy in any year, the student must reapply by filing a new application in a later year.

Graduation Ceremony

The main commencement ceremony is usually held the third Sunday in May. After turning in the Application to Graduate to the University Registrar, graduating students must let the Graduate School of Arts and Sciences know if they wish to attend the commencement ceremony. Caps, gowns and hoods are distributed by the Graduate School office, as are tickets. Tickets are required for the main ceremony and are limited to six per student. It is at the main commencement ceremony that the President of Brandeis University verbally confers the degree en mass upon the graduating class. The Graduate School of Arts and Sciences holds its smaller ceremony the same day as the main commencement ceremony, usually immediately preceding the main commencement ceremony. All degree and certificate recipients are called on stage and receive a commemorative diploma folder with the actual diploma mailed approximately six weeks later. Candidates receiving their Ph.D.'s are hooded at this ceremony. There is unlimited seating at the GSAS ceremony, and tickets are not needed. Caps and gowns are rented and must be returned at the end of the ceremonies. The cost of rental is included in your graduation fee, no extra payments are expected if you wish to attend the ceremonies. Information about the ceremony is mailed out the beginning of April. If you are a graduating student make sure that the University Registrar and the Graduate School offices have been notified of your current address.

Michael L. Love/proclus/GNU-Darwin link block

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